CPOMS, the UK’s leading provider of safeguarding software for schools and trusts, has launched CPOMS VisitorSafe™—a revolutionary addition to its product portfolio that redefines how schools connect visitors to student safeguarding. This safeguarding-first visitor management system empowers schools to seamlessly link visitors—whether a social worker, counsellor, parent, or guardian—directly to student safeguarding records, closing critical gaps in pupil protection.
For the first time, schools can instantly connect visitor sign-ins to CPOMS StudentSafe™, providing a complete, real-time view of who is on-site and how the visit relates to pupil welfare.
“We’ve seen how fragmented front desk processes can lead to missed information and delayed safeguarding actions,” said Rick Gardner, Managing Director of CPOMS. “VisitorSafe changes everything. It gives schools a smarter, more secure way to manage visitors while strengthening their whole-school safeguarding approach.”
Designed to Simplify, Built to Safeguard
In many schools, visitor management still involves relying on disconnected tools and paper sign-in sheets, resulting in blind spots in safeguarding and time-consuming administrative work for school staff.
Too many schools still rely on disconnected tools and paper sign-in sheets, creating dangerous blind spots and unnecessary administrative burdens. CPOMS VisitorSafe helps eliminate these risks by integrating visitor interactions with your existing CPOMS safeguarding system.
With CPOMS VisitorSafe, schools can:
- Link visitor entries directly to pupil chronologies in CPOMS StudentSafe
- Set custom watchlists to flag restricted individuals
- Automatically notify staff when a visitor arrives
- List DBS status for sensitive roles
- Instantly print ID badges
- Monitor site activity in real time
This reduces administrative time and helps ensure that vital safeguarding information is visible, reportable, and does not slip through the net.
Closing the Safeguarding Loop
VisitorSafe transforms visitor management from an isolated process into a crucial, integrated component of a safeguarding ecosystem. Every visitor—agency staff, contractors, social workers, family members—becomes part of a school-wide safeguarding strategy. During drills, incidents, inspections, or audits, having instant clarity on who is on site and why can make all the difference.
“VisitorSafe brings everything together, from visitor entries in pupil records to real-time site visibility, so no part of safeguarding is left to chance,” added Gardner.
A Scalable Solution for Schools and Trusts
CPOMS VisitorSafe is designed for individual schools and Multi-Academy Trusts and is used every day by more than 40,000 schools globally. With intuitive setup, consistent reporting, and flexible site configuration, safeguarding leaders gain greater oversight without adding to their workload.
By integrating visitor management with safeguarding, VisitorSafe helps schools deliver on their commitment to universal safeguarding. Every sign-in becomes a point of safeguarding, giving staff more time to focus on pupils, improving inspection readiness, and enabling earlier, more proactive interventions. With VisitorSafe, schools can build a complete chronology of care around every student—because every visitor matters when it comes to pupil safety.
See CPOMS VisitorSafe in Action
To see how CPOMS VisitorSafe can support your setting’s safeguarding strategy, book a demo today and take the next step towards a safer, more connected school environment.
About CPOMS
CPOMS is the trusted provider of safeguarding, wellbeing and pastoral software used by over 20,000 settings worldwide. Its systems support a wide range of establishments, including nurseries, primary and secondary schools, colleges, charities and sports clubs, in ensuring the wellbeing of pupils and staff. The systems also aid Local Authorities by simplifying the sharing of sensitive pupil information to streamline the safeguarding process. As part of the Raptor Technologies family, CPOMS continues to expand its capabilities and partnerships. To learn more, visit www.cpoms.co.uk
