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Streamlining Safer Recruitment and Staff Compliance with CPOMS StaffSafe

Limes College StaffSafe Case Study LP Image
“We chose StaffSafe because it’s simple, fast, and centralised. Staff can access what they need without confusion, and leadership can instantly evidence compliance.”

Ross Thompson, Strategic Safeguarding Manager, The Limes College

The Challenge

Before adopting CPOMS StaffSafe, The Limes College managed staff compliance through an Excel spreadsheet. While it worked, it was slow, required heavy manual input, and access was limited to certain individuals.

Challenges included:

  • Manual processes – Spreadsheets took significant time to update and manage.
  • Access issues – Only specific staff could view or update records.
  • Lack of oversight – Proving compliance to inspectors or governors was difficult without a streamlined audit trail.


This created unnecessary stress when evidence was needed, particularly for Ofsted.

Why CPOMS StaffSafe

With CPOMS already established for safeguarding, adding StaffSafe was a natural step for The Limes College. The decision was driven by:

  • Centralisation – Keeping staff and safeguarding records together, under one roof.
  • Speed & efficiency – Rapid access to training, DBS, and compliance data.
  • User-friendly design – Intuitive interface, with visual charts and colour-coded compliance levels.
  • Streamlined reporting – Clear evidence for Ofsted, governors, and audits.

The Results

The introduction of CPOMS StaffSafe has transformed staff management at The Limes College:

  • Improved compliance – Leadership can instantly demonstrate safer recruitment and training compliance.
  • Efficiency gains – Manual processes are replaced by fast, centralised, and visual systems.
  • Audit readiness – Ofsted inspections are no longer stressful, as leadership can evidence compliance at the click of a button.
  • Stronger culture – Staff find the system easy to use and value its clarity and accessibility.
  • Customer
The Limes College is an Alternative Provision offering education for children from Reception through Year 11. Working with up to 300 of the most vulnerable students in Sutton throughout the school year.
  • Product
CPOMS StaffSafe
  • The Challenge
  • Manual Processes
  • Access Issues
  • Delays in Action
  • Key Results
  • Improved Compliance
  • Efficiency Gains
  • Audit Readiness
  • Stronger Culture
Download Case Study
“StaffSafe gives us everything we need to evidence safer recruitment and compliance. When Ofsted come in, I don’t stress—I know it’s all there.”

Ross Thompson, Strategic Safeguarding Manager, The Limes College