“CPOMS has transformed our safeguarding practice. It’s consistent, efficient, and gives staff the confidence to act. Agencies regularly comment on the quality of our evidence, it’s become a model of good practice.”
Rhys Buckley, Executive Head Teacher
When leadership joined in 2021, safeguarding records were inconsistent and fragmented. Files were stored in locked cabinets, while digital notes were scattered across OneDrive or memory sticks. It was difficult to build a complete picture of a child’s circumstances, leaving gaps in communication and oversight.
“Things slipped through the gaps because information was stored in different places. In safeguarding, you simply cannot allow that.” – Rhys Buckley, Executive Head Teacher
In one case, a family presented multiple signs of neglect, but records were dotted across systems. Once CPOMS was implemented, staff were able to consolidate evidence into a clear, chronological record that strengthened a referral and supported the child effectively.
Simplicity, usability, and trust were the driving factors in the decision to make the switch to CPOMS StudentSafe.
The leadership team had used CPOMS previously and knew it would provide the consistency, security, and ease of use they needed. Unlike previous systems that were disconnected and clunky to use, staff buy-in with CPOMS has been strong and new members are onboarded quickly and easily.
Online tutorials and guides made setup straightforward, and an INSET training day introduced the whole staff team to the system. Support from CPOMS was prompt and effective, even when the council changed their MIS and syncing adjustments were required.
The impact of CPOMS StudentSafe has been significant across both schools:
Cleddau Reach and Spittal are two village primary schools in rural Pembrokeshire, Wales. Spittal VC Primary has approximately 110 pupils and over 25 staff at a given time. Cleddau Reach VC Primary has over double the number of students and staff with around 250 pupils at 30 to 35 staff.
No centralized system for record-keeping
Data gaps leading to lack of communication and oversight
Lack of staff adoption for clunky, inefficient systems
CPOMS StudentSafe streamlined safeguarding at Cleddau Reach VC Primary and Spittal VC Primary with an efficient, easy-to-use system. Now, staff know exactly how and when to report, confident that the information will be logged consistently, accurately, and securely.
