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Building Consistency in Safeguarding Across 18 Schools with CPOMS StudentSafe

Safeguarding Schools - The Learners’ Trust
“Each school is different, but CPOMS means we are aligned. Our categories, reporting, and processes are consistent. That alignment gives us confidence.”

Yvette Cherry, Headteacher, The Learners’ Trust

The Challenge

Inconsistency and Lack of Central Oversight

The Learners’ Trust is a large, multi-academy trust serving communities in Derbyshire and Rotherham. It brings together a wide range of schools across three local authorities, multiple age ranges, and socioeconomically diverse communities.

These conditions created a complex safeguarding landscape. Operational differences between schools made comparisons across the Trust difficult, and a lack of central oversight meant that Trust leaders struggled to see larger safeguarding patterns across multiple schools.

Communication Gaps and Audit Risks

With paper-based systems that varied from school to school, communication gaps posed significant risks. Paper notes could be misplaced or delayed, meaning that concerns were sometimes missed. The fragmented system also made pulling safeguarding chronologies for inspections or case conferences time-consuming and unreliable.

How CPOMS StudentSafe Helped

One Secure System

With CPOMS, every safeguarding concern can be logged and reviewed in one secure, central location with permissions carefully controlled. Additionally, custom reporting categories account for each school’s needs while maintaining trust-wide consistency.

Inspection-Ready Record Keeping

Staff can show exactly who has seen and acted on each case in the event of an audit with transparent action histories in StudentSafe. Increased visibility also allows Trust leadership to spot trends across schools, from behavior to attendance.

Efficiency without Sacrificing Security

CPOMS StudentSafe streamlines safeguarding operations, allowing staff to record incidents quickly in bullet points. Clear, manageable, and consistent processes empower safeguarding staff to act faster and catch concerns sooner.

Results

Since introducing CPOMS StudentSafe, The Learners’ Trust has seen measurable improvements in all areas of safeguarding:

  • Every school in the Trust now follows the same safeguarding framework, allowing Trust leaders to analyse safeguarding data and identify emerging patterns.
  • Designated Safeguarding Leaders (DSLs) can produce chronologies instantly to meet Ofsted and local authority inspections with confidence.
  • Safeguarding is now seen as the responsibility of every staff member, not just DSLs, with clear processes and records of follow-up in place.


CPOMS StudentSafe has transformed safeguarding across the 18 schools of The Learners’ Trust. It is no longer a fragmented process. Instead, safeguarding is a consistent, professional, and integral part of everyday school life within the trust.

  • Customer
The Learners’ Trust is a large multi-academy trust serving communities in Derbyshire and Rotherham. It brings together a wide range of schools under one safeguarding culture.
  • Product

CPOMS StudentSafe

  • The Challenge
  • Inconsistency and Lack of Central Oversight
  • Communication Gaps and Audit Risks
  • Solution
  • One Secure System
  • Inspection-Ready Record Keeping
  • Efficiency without Sacrificing Security
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