CPOMS, the leading provider of safeguarding, wellbeing, and pastoral software for UK schools, has partnered with Medical Tracker, the UK’s leading digital first-aid and healthcare management system, to help schools and trusts gain a more connected view of pupil wellbeing.
The partnership stems from a new integration with Medical Tracker that connects medical incident records with safeguarding and pastoral information in CPOMS StudentSafe™.
The integration allows schools to securely share relevant medical incidents from Medical Tracker into a pupil’s CPOMS safeguarding chronology, giving safeguarding and pastoral teams clearer context when reviewing a child’s record hourly, daily, weekly, monthly, or termly wellbeing at school. By bringing medical and safeguarding information together, schools can work from a more complete view of a pupil’s wellbeing while keeping records accurate and proportionate.
“Safeguarding decisions are strongest when they’re informed by the right context,” said Rick Gardner, Managing Director at CPOMS. “This integration enables schools to place medical information alongside safeguarding and pastoral records, supporting more informed discussions and better coordinated pupil support.”
How the Integration Works
Through the integration, staff can choose when a medical incident recorded in Medical Tracker should be shared with CPOMS. With a single action, key information — including incident type, pupil details, date and time, staff member, and supporting notes — is transferred automatically into CPOMS StudentSafe.
This reduces manual duplication and helps ensure safeguarding records remain consistent, accurate, and auditable, while allowing schools to retain clear oversight of what information is shared and when.
Supporting Confident, Proportionate Record‑Keeping
The integration gives schools greater control over how medical information supports safeguarding. Incidents are only shared when relevant, helping teams maintain clear, proportionate, and inspection-ready records.
The DfE’s white paper, Every Child Achieving and Thriving, highlights the importance of data flowing seamlessly between systems, rather than being held in isolation. However, health information has often been held in separate systems, making it harder for teams to build a complete picture of pupil wellbeing.
The scale of this challenge is significant. Medical Tracker logs a medical incident every four seconds, alongside over 1.2 million medication administrations recorded in 2024/25—highlighting how much critical health data typically sits outside safeguarding records.
As expectations grow for more joined‑up data across schools, this integration brings medical and safeguarding information into a clearer view—helping staff identify patterns, understand context, and respond with confidence.
A Practical Step Toward Universal Safeguarding
The CPOMS and Medical Tracker partnership reflects a shared commitment to supporting schools with interoperable, practical solutions. By enabling medical incidents to be considered alongside safeguarding information, the integration supports a more joined‑up approach to pupil wellbeing — helping schools build a clearer picture around each child.
“Schools have always held the pieces of the puzzle, but too often health sits in one system, safeguarding in another and behaviour somewhere else. This integration gives schools the complete picture of every child, built from specialist tools that each do their job brilliantly. That’s how you go from reacting to concerns to getting ahead of them,” said Daniel Neeld, Managing Director at Medical Tracker
Schools can learn more about how the CPOMS and Medical Tracker integration supports safeguarding practice by booking a personalised demo here.
About CPOMS
CPOMS is the trusted provider of safeguarding, wellbeing and pastoral software used by over 20,000 settings worldwide. Its systems support a wide range of establishments, including nurseries, primary and secondary schools, colleges, charities and sports clubs, in ensuring the wellbeing of pupils and staff. The systems also aid Local Authorities by simplifying the sharing of sensitive pupil information to streamline the safeguarding process. As part of the Raptor Technologies family, CPOMS continues to expand its capabilities and partnerships. To learn more about integration options, visit this page.
About Medical Tracker
Medical Tracker is the UK’s leading digital health management platform for schools and Multi-Academy Trusts, trusted by more than 3,300 schools, 120+ MATs and over 100,000 active users across the UK.
The platform replaces fragmented, paper-based health management with a single, always-accessible system: first aid and incident logging, medication and care plan management, SEND and EHCP documentation, mental health and welfare tracking, staff qualification monitoring, and real-time parent communication.
With full MIS integration, a 97% renewal rate, and a decade of experience in school health, Medical Tracker provides schools and Trusts with the infrastructure to manage every child’s health needs with confidence, accuracy, and care.
