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Groups

Within the Groups section, you can manage and update your key users class restrictions, if required. This is handy to allow a class teacher to see their class only, or perhaps a Head of Year to access their year group information. You can also choose to restrict the categories these staff can access by the user group that they are placed in.

If you wish to restrict access by a group, simply tick the check box to ‘Restrict Access’ by either Tutor Groups or Year Groups (the group options will vary depending on the class structure in your MIS).

N.B If you have not asked us to set up any specific class permissions, every key holder in school will have access to all classes.

Once the class restriction setting has been switched on, you will then see an additional option to ‘Edit’ next to each of your group names. Simply click ‘Edit’ next to each of the classes and select the staff members, or user groups, that you would like to be able to access that class.

You can do this in a variety of ways using our dual list boxes. In the boxes on the left hand side you will see a list of all staff members registered on CPOMS.

If you are happy for all staff to access that particular class select the double arrow button straight away.

Alternatively if you only wish for particular members of staff to access the class you can either select specific names from the list and click the single arrow.

Or you can also filter the list down by name, or user group, by simply typing in the ‘Filter by name or user group’ field and then moving the relevant staff names across.

Once you have made your choices select ‘Save Group’ and repeat the process for all other classes. If these permissions change at any point you can always re-edit them.

N.B If you do have class permissions set up within CPOMS, any admin user will see a notice at the top of their dashboard whenever a new class has appeared in the import. The Summer MIS class promotion will likely affect key users if class permissions are turned on. In order to access pupil information, you will need to re-assign correct access levels to any new classes at the start of term.

If preferred, you can also amend class permissions within each individual users profile, within the ‘Admin’ area, ‘Users’ tab by clicking on the users name and selecting the ‘Permissions’ section to the left-hand side.